Rental Space

Private Events FAQ

Event Rental Contact Form

Can I see the space in person?

We strongly recommend that you schedule an appointment with our events manager. To speak with Jessica Roncker, Manager of Events please call (513) 333-7536 or email

What do I need to do to hold space?

If you have established that the space is available on the date you need, you may request that the event manager tentatively holds that space for you for one week.At the end of the two weeks, the space will be released unless you have given your intention to book the event. No money is required in order to tentatively hold space.

When does a deposit need to be made?

After a complimentary 1 week hold a signed copy of the contract and 50% of room rental secure the space. The balance of the event cost is due 5 business days in advance of the event.When you have booked your event with an event coordinator, you will be sent a contract outlining the details of your event.

Do you have discounted rates for non-profit groups?

No, as we are a non-profit group ourselves. We do have a wide range of prices and rental options and will do our best to accommodate every group regardless of budget.

Can private events be held at any time of the day?

Private areas can be rented at any time. Areas that are open to the public during the day - the Grand Hall and 3rd Floor and Eternal Flame Balcony - are available for rental before business hours and after 6 p.m.

How many hours does my room rental cover?

Room rental typically applies to a four-hour event, but if there are no other events booked before or after yours, we will work with you on extending that time. All events must end by Midnight and your bar must end 30 minutes prior to your event end time.

Can we bring in any caterer or provide the food/beverage ourselves?

No, we require that you use one of our in-house caterers for all food and non-alcoholic beverage needs (exceptions are made for birthday/wedding cakes). We partner with four caterers: eat well, Elegant Fare, Edibles n Such and McHale’s Catering. Each caterer is dedicated to providing high quality and delicious menus, world-class service, and superior hospitality for any occasion. Caterers will also provide staffing, linens, china, flatware, etc.

How can I contact these caterers?

You can reach each caterer using the information provided below.

Do you have decor restrictions?

We do not allow helium balloons, confetti, glitter, or ice sculptures. We also do not allow candles with an open flame anywhere in the building (votives or hurricanes must be used). We also do not allow items to be nailed or taped to the walls.

Do you have audio/visual equipment for rental for my event?

Yes. The National Underground Railroad Freedom Center has a wide range of audio/visual equipment including a variety of presentational aids, projector packages, screens, sound packages, podiums and lecterns and video playback capabilities.