Rental Space

Private Events FAQ

Can I see the space in person?

We strongly recommend that you schedule an appointment with an event coordinator. This will ensure that someone will be available to meet with you and that the space you want to see is not occupied. To speak with a private events coordinator, call (513) 333-7536.

What do I need to do to hold space?
If you have established that the space is available on the date you need, you may request that your event coordinator tentatively hold that space for you for two weeks. At the end of the two weeks, the space will be released unless you have given your intention to book the event. No money is required in order to tentatively hold space.

When does a deposit need to be made?
When you have booked your event with an event coordinator, you will be sent a contract outlining the details of your event. A signed copy of the contract and 50% of room rental are due within 2 weeks. The balance of the event cost is due in advance of the event with miscellaneous charges, such as consumption fees, being billed following the event.

Do you have discounted rates for non-profit groups?
No, as we are a non-profit group ourselves. We do have a wide range of prices and rental options and will do our best to accommodate every group regardless of budget.

Can private events be held at any time of the day?
Private areas can be rented at any time. Areas that are open to the public during the day - the Grand Hall, Everyday Freedom Heroes (3rd floor), and Harriet Tubman Theater - are available for rental before business hours and after 6 p.m.

How long can we stay?
Room rental typically applies to a four-hour event, but if there are no other events booked before or after yours, we will work with you on extending that time. The caterer's liquor license ends at 1 a.m. with a last call at 12:30 a.m., so we typically end all events by 1 a.m.

Can we bring in any caterer or provide the food/beverage ourselves?
No, we require that you use one of our in-house caterers for all food and beverage needs (exceptions are made for birthday/wedding cakes). We are pleased to introduce our new partnership with three caterers: eat well, Elegant Fare and McHale’s Catering. Each caterer is dedicated to providing high quality and delicious menus, world-class service, and superior hospitality for any occasion. Catering will also provide tables, chairs, linens, china, flatware, etc. and these items are typically included in the price of your menu unless you require a specialty item. The caterers can also fulfill your decor needs, although you are welcome to bring in another supplier for event design.

How can I contact these caterers?
You can reach each caterer using the information provided below.

Do you have decor restrictions?
We do not allow helium balloons, nor do we allow candles with an open flame anywhere in the building (votives or hurricanes must be used). We also do not allow items to be nailed or taped to the walls.

Do you have audio/visual equipment for rental for my event?
Yes. National Underground Railroad Freedom Center has a wide range of audio/visual equipment including a variety of presentational aids, projector packages, screens, sound packages, podiums and lecterns and video playback capabilities.

Event Rental Contact Form